Essential Duties and Responsibilities
- Set up of jobs including entry into Great Plains and Sharepoint as well as initiation of job folder documentation
- Entry of approved change orders into Great Plains
- Working with PM’s to ensure timely and accurate billing in order to minimize under billings
- Creating invoices in Great Plains and pay applications as well as sending the billings to the customer or uploading into appropriate portals
- Creation and submittal of Expense Reports
- Track and submit per diem and check requests for employees
- Label creation and printing for cabling and equipment installation.
- Project close out documentation – warranty letters, O&M’s and as-builts
- Prequals/Credit Applications
- Apply for city/state licenses when necessary
- Assist HR and corporate office with onboarding and orientation of new employees including I-9 paperwork and helping new hires access and set up their LINX accounts
- Reserve rooms for training classes
- Ordering food and lunches for meetings and trainings
- Coordination of on site orientations and GC screenings for new employees and 3rd party vendors
- Temp time entry and verification with corporate office in Denver
- Enter received dates for materials received on the BOM
- Verify, sign MVFs and send to appropriate parties
- Approve fuel invoices for job site
- Procore documentation (uploading documentation needed for GC), downloading and create job specific documents
- Order office supplies, fuel, ice, water for job site
- Type up correspondence, transfer of materials between vendors, etc.
- DCAT request/renewals/tracking expiration dates
- PPE inventory and ordering
- Data entry for project managers, as needed
- Create and submit project close-out documentation including warranty letters, O&M’s and as-builts
- Oversee the set-up, execution, billing and overall tracking and status of the project
- Coordinate internal and external kickoff meetings
- Request information and complete change order tracking
- Manage the project information flow
- Coordinate the project closeout and postmortem lessons learned from the project
- Support and coordinate project related travel including per diem
- Assist Project Managers with resource scheduling
- Coordinate project information flow between sales, engineering and operations
- Receive material deliveries into warehouse from distributers and delivery services
- Data input of materials received
- Data input of materials transferred to job sites from warehouse.
- Periodically inventory and order consumable materials for the warehouse
Minimum Requirements
- Ability to work in the local office 5 days per week
- Minimum 2-year degree or equivalent work experience
- Excellent organization skills
- Excellent written and verbal communication skills
- Ability to analyze data, identify trends and make sound recommendations
- Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint
- Professional working proficiency in English
Preferred Experience
- 6 months work experience with Great Plains
- 6 months experience working in the construction industry
Pay Rate:
$20.00 – $26.00/hour
TEAMLINX offers great benefits including:
- 401K with 50% employer match up to first 4%
- Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision
- 8 Paid Holidays
- 3 weeks Paid Time Off (PTO) combining sick pay and vacation days
- Career growth opportunities
Job Summary:
The administrative assistant will support LINX Project Managers and Operations with all administrative pieces of commercial network cabling projects and job completions.
About LINX:
Join a team that connects people through technology. We specialize in the design, installation and support of commercial network cabling, multimedia, security, and wireless systems – connecting people to information, support and their communities in the digital age. LINX was founded in 2003 by a group of industry professionals committed to building the type of company they wanted to work for.
At LINX, we build careers, invest in the continued education of our employees, and strive to create a team environment despite company growth. We are headquartered in Denver, CO with regional offices in Washington, Utah, and Texas with offices coming in Atlanta, Cheyenne and Des Moines. With the growth in AI, remote work and technology, these industries are booming, and we anticipate an estimated 20% annual growth with at least that amount of growth in job opportunities in the next fiscal year. Invest in your future with LINX.
Posting Deadline:
This job posting is open until filled and may close at any time without notice.
We are an equal opportunity/affirmative action employer. We consider candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, and encourage minorities, females, veterans, and individuals with disabilities to apply.